The traditional pen and paper logbook has helped a lot in keeping a track of the visitors visiting the office and maintaining the records. But over time, a number of issues have been noticed that have made this traditional method at risk. Incidents such as wrong handling of the logbook have been noticed because the book remains open in front of everyone. Also, when there is a system where the visitors need to enter their details, there can be a huge crowd messing up even more when the number of visitors is more.
In order to meet up a number of problems, this traditional form has been replaced by the digital reception in most of the places. The digital form allows the receptionist to not only maintain a high standard of professionalism but also a good amount of security.
Almost all the companies today are investing in a digital visitor logbook today in their reception. Of course, there has to be something that has made the companies to take up such initiatives. Here are some of the benefits that the companies have with the digital visitor management system integrated into the process.
Faster Operations
When you have a big company, there will be a good number of people arriving at the desk each day for a number of different purposes. Handling them manually will take a lot of time for each individual. The digital form makes it much easier and faster than the traditional forms. If the reception expert is experienced enough, the person will be able to do things at a faster speed so that the crowd of people can be dealt with conveniently with a couple of minutes or so. Not just handling visitors faster, the visitor management software is also efficient in handling many other works in a much faster way.
The VIP Feel
A number of visitors and guests feel awkward in writing their details in a logbook and hence this puts down the reputation of the brand in the eyes of such visitors. Having software does not make the visitors spend their time in writing their details in a book with a pen. They just need to answer the questions asked by the operator and the details are entered with a few minutes or so. This is simple and also does not waste much time. Also, it offers a much respectable feel to the visitor as well as to the brand.
Proper Documentation
In the case of the traditional method, it used to be a messy task of taking a photocopy of the documents of the visitor and attach it with the logbook and so on. Now with the help of the software option, the task of visitor management has become much convenient. The experts simply scan the documents and enter it in the system with the name and other details of the visitor. There are a number of cases where a quick photo is clicked of the visitor to save along with the documents and details.
Better Security
When the traditional logbook was used, there was always a risk that someone might tamper with the information mentioned in the book. The digital form is a great shield against such cases. The details of the visitors stay password-protected within the system and there is no way that any outside ca fidget with it. It offers better security and hence the trust level of the visitors already increases when they see such types of technologies integrated within the system of the company.
Conclusion
It is very much important to move with the running time in order to keep on surviving. The world has evolved into a digital one today for a reason and there have been so many benefits that can be noticed of options such as the digital technologies beings used at the reception. The different benefits of this digital form are very much responsible for getting introduced in a number of companies today, replacing the traditional logbook method. Convenience, safety and impressive look are some of the most important factors that have become very much necessary in current times. The good news is that piLOBI is great at offering such a solution that can meet up with such standards. Our experts understand what is needed and hence they offer exactly the options that can meet up the requirements.