Committed people struggle to combine
their careers, family life and community
obligations.
Everyone is looking for more control on his
own life, but experiences that even you can
control your choice of action, you can’t
control the consequences of those actions.
There is big difference between what is
really important and how we spend our
time. Time management has to do with
quantity and speed but not necessarily with
solving your problems. The authors use the
metaphor of clock and compass. The clock
determines how we manage our time, the
compass determines how we lead our
lives.
And it is the gap between clock and
compass that creates our problems.
Classical methods of Time management
came in three generations :
- First generation: reminders, notes,
checklists. - Second generation: plan, prepare,
set goals and deadlines. - Third generations: planning,
prioritizing and controlling.
These generations helped people become
more effective.
But their weakness is that they don’t deal
with relationships, inner peace, balance
and confidence that we’re doing the right
things well.
The authors develop a fourth generation.
Live, love, learn and leave a legacy.
These four words relate to basic needs
such as the physical need, the social need,
the mental need and the spiritual need.
Each affect our time and quality of life.
So ‘ Doing more things faster is no
substitute for doing the right things’.
The four needs are not separate parts of
your life and it is where these areas overlap
that you will find peace, fulfillment and joy.
Fulfilling these four needs is important but
you also have to align yourself with
principles. Principles are independent
truths that govern your live. Truths can be
found in literature and in your conscience.
An example of a common principle is good
social relationships that is based on trust,
responsibility and unconditional love.
Most people’s life are dominated by
urgency and importance. The urgent and
important things make us produce things
bur the not urgent but important things
define the quality of our life.
Six steps gives you an organizing system for
not urgent but important things :
Step 1: CONNECT WITH YOUR MISSION.
What do you want to be and do? What
gives life meaning for you?
You need a passion of vision. Vision is
defined as the ability to see beyond the
present and to create what does not exist.
A strong vision fuels passion and helps you
transcend fear, doubt, discouragement and
barriers preventing you from accomplishing
your goals.
Create a personal mission statement. It is
more about detecting your mission than
inventing it. Your mission statement is
unique and should be empowering.
An empowering mission statements :
Represents the deepest and best in
you.
Fulfills your gifts and expresses your
capacity to contribute.
Integrate the four needs.
Deals with vision and principle-based
values.
Deals with all your roles in life.
Step 2: IDENTIFY YOUR ROLES.
We all have different role at work, at home,
in the community and elsewhere. The all
come with specific responsibilities and
different ways of contributing.
Take time to identify your roles.
Your first role is always ‘Sharpen the saw’:
increasing your skills, abilities and
capacities in your physical, social, mental
and spiritual life.
Pursue balance in your roles, remembering
that each role is interrelated and all
connected by principles.
Step 3: SELECT YOUR GOALS.
Ask for each of your roles following
question :’ What is the most important thing
I could do this week to have the greatest
constructive impact?’
Set the goal carefully as their achievement
make deposits toi what the authors call ‘the
personal integrity account’. This account
reflects how much trust we have in
ourselves. Failing means making
withdrawals from the account.
The four human endowments ( selfawareness, conscience, independency and
creative imagination) can help you set
achievable goals.
Step 4: CREATE A WEEKLY FRAMEWORK.
Now it is time to plan your week. Schedule
your priorities instead of prioritizing your
schedule.
Fill your jar first with the big rocks, slip the
sand and gravel around. Combine activities
in ways that are better if you pursue them
alone.
Step 5: EXERCISE INTEGRITY IN THE MOMENT.
Take 3 steps daily : - Preview the day.
- Prioritize ( urgent / not urgent /
important / not important ) - Distinguish time-sensitive items from
the others.
You need to be flexible because
unexpected things will happen but you
have to keep the perspective. So you will
have to make though choices. Following three techniques will guide you in making the
right choice : - Ask with intent.
- Listen without excuse.
- Act with courage.
Step 6: EVALUATE.
Ask yourself at the end of the week :
a. What goals did I achieve?
b. Was this the best use of my time?
c. What challenge did I encounter and
how did I overcome them?
d. What decisions did I make?
e. Did I keep ‘First things first’?
f. Did I create synergies between roles
and goals?
g. Did I fail to apply any principles?
Organization can do much more if all
people worked together constructively. As
independence has its role ( the strength
you need to transcend roles or the
expectations of society and stay focused
on principles ) it also paves the way to
interdependence.
Consider :
Is it more productive to get a job
done quickly and efficiently OR to
take the time to teach and empower
another to do it?
Is it more productive to supervise
and control others OR to help them
unleash their creative potential?
Is it more productive to schedule
time efficiently to solve problems OR
to take time up front to clarify them?
Is it more productive to solve
problems OR to build solid and deep
relationships?
Conclusion: this fourth generation Time
Management is much more people oriented
focusing on leadership, spontaneity,
transformation, principles and synergy. It
helps us leverage our capacities and us
and other grow.