communication is termed as life blood for any organizational entity. Ineffective communication directly affects daily working within and outside the organization. Everybody adores
Great communicators and automatically start respecting them. They are successful and likable by everyone and everywhere. Let’s have a look below on some of the ways of how to become a great communicator at your workplace.
1: FOLLOW 7 C’S
The first and foremost thing for an employee to effectively communicate in office is to follow 7C’s of communication. These are as follows:
Completeness: If you want be a great communicator and want everyone to understand you, you need to have a complete message and make sure you provide all necessary information.
Clarity: If you don’t have good command on the language first you need to improve it and have a complete command on it. If you make silly grammatical mistakes the listener won’t be able to understand clearly what you are saying and will have doubts on what you are saying.
Conciseness: You need to have a good work on what you are delivering and make yourself concise in your thoughts. Nobody have free time to waste on repetitions and irrelevant information.
Consideration: You should have the focus on the receiver or listener of the message while communicating in office. He should be given proper consideration.
Courtesy: Consideration and courtesy go hand by hand. Listener or receiver of the message will feel focused and important if due respect is given to him. What you need to do is to be courteous while communicating with others at workplace. Good communicators always do so. Being courteous will also be helpful in avoiding organizational conflicts and you can do your work in good environment.
Correctness: A message is said to be correct if all the facts and figures given in it are true. You should learn to always use formal and informal words according to situation and avoids double meaning words.
Concreteness: Correctness and concreteness are interlinked with each other. If your message is correct, it must be concrete as well without incorrect and false information.
2: DEAL WITH CO-WORKERS BY DIRECT COMMUNICATION
Communicating via technology is good. However, on your way to become a good communicator you should prefer to talk directly with the other staff wherever and whenever it is possible.
3: KNOW HOW TO DEAL WITH CONFLICTS
Now after adopting all the skills you learn above you are a great communicator and know how to deal with conflicts in a timely manner. You must be able to talk confidently to upper management about the issues.
4: RESPECT WORKPLACE DIVERSITY
At the workplace, there are people of different backgrounds at a same place. You should respect them and also know how to use appropriate words and other tactics of communication appropriately.
5: GREAT LISTENERS
Being able to talk finally is good but another trait you should posses is have patience to listen what a person next to you wants to say. So, try to keep a good balance between talking and listening and try to learn with every single word from everybody.
6: ASK QUESTIONS
You should ask questions while having a discussion. And also allow other people to express their thoughts and views. You need to make sure that there is no ambiguity and confusion in the message.
7: KNOW IMPORTANCE OF NON-VERBAL COMMUNICATION
To become a great communicator at the workplace, employees should know the importance of non-verbal communication as well. You should have knowledge of gestures and body language and pay attention to their body language, eye contact, facial expressions, voice tone, posture etc. They also catch up immediately the non-verbal clues from other side.
8: CO-OPERATIVE ATTITUDE
You should not be aggressive. Though, you should be assertive and confident in sharing your thoughts, but try to avoid being aggressive and harsh. Always believe in positive and co-operative attitude in any case.
9: WELCOMES FEEDBACK
A good communicator always looks for feedback. To be a good communicator in office, you must ask for feedback to know your weaknesses and shortcomings. By doing so, your colleagues will feel that their views are respected.
10: ENCOURAGE NEW IDEAS AND BELIEVES IN TEAM WORK
To become an effective communicator, you should give importance to innovative ideas and possibilities rather than rejecting them on the spot without considering their importance in organizational success and failure. Great communicators encourage new ideas and opportunities. They believe in team-work and respond to other’s ideas.