A Microsoft Exchange account is a work or school email. The organization from which you obtained the Exchange e-mail account has an IT department that runs a program called Microsoft Exchange Server. This server provides your email service.
What is the name of the Exchange server?
People who are running Exchange Server have assigned a name to it. Contact the people from whom you got the Exchange e-mail address and ask them about the name of the Exchange server.
When you set up a mobile device, Auto-detect will find the name of your Exchange server and mailbox and will configure Outlook for you. They use the domain name in your email address to find the server. The Exchange server name will only be required if the auto-detection fails. At this point, there's usually something that is not working properly and you'll need to contact the people you've received the email address from. They will notify you of Exchange Server for your e-mail and help you set up Outlook.
When you use an Exchange account, e-mail messages saved in the mailbox are delivered to the Exchange Business Server. Contacts and calendar are saved there as well.
When the company or school is setting up Exchange Server, the method that the Exchange account uses to access the server is chosen. This will determine how email works. The following probabilities - ask the company or school preparation method Exchange account :
Both the Exchange ActiveSync; MAPI / HTTP methods to gain access to your e - mail in Exchange, usually from your computer or mobile phone or tablet. When you access or read e-mail, you do not actually download or store e-mail on your mobile device, but you read it from an Exchange server. This allows you to access your email even when you are not connected to the Internet.
It is the IMAP , such as Exchange ActiveSync, a method to access your e - mail wherever you are from any device. When you read the e-mail message using IMAP, you are not actually downloading or storing e-mail on your computer, but reading it from the Exchange server.
With IMAP, e-mail messages sync in the Inbox, deleted items, and sent items between your device and the server. IMAP allows you to store limited calendar but does not support collaboration on a calendar with other users .
POP mail is downloaded from the Exchange server on your computer. Once the e-mail is downloaded on the computer, it is deleted from the server. To access e-mail after you download it, you must use the same computer . If you access your email from another computer or device, it looks like some of your preloaded messages have been deleted.
What is cached mode?
Exchange server in your company's IT department. This is called offline work or using Cached Exchange Mode.
A copy of the e-mail and calendar items on your computer is kept in an offline Outlook data file (.ost). This file is synchronized regularly with items on the Exchange server in your company's IT department when you're connected to it. It is an exact copy of the mailbox on the Exchange server.
Because your data remains on your company's Exchange server, you can re-create an offline Outlook Data File (.ost) file on any new computer without having to back up the file.
You can not open an Outlook Data File (.ost) file except the Outlook profile on the computer on which the file was created
What types of e-mail accounts do the Outlook profile have?
Outlook profile.
On the Tools menu, click Account Settings .
On the E-mail tab , the Type column lists the calculation types for each entry.