Dude, setup a gotomeeting.com room. I was doing online collaboration like 10 years ago. LOL. It's pretty easy. I think most of these types of teleconferences can be recorded and played back for those who cannot call in and attend.

IT MUST BE ACCESSIBLE TO THOSE WHO CANNOT ATTEND LIVE!!

I think I've used WebEx and CitRix. I am just throwing out some name brands... but please pick one of the major providers. You should be able to get some with screen support, so you (or the designated leader) can broadcast their screen.

Do not try to set it up in-house, please. We should use a decentralized provider which can take tons of call-ins, share screens, and collaborate with a record. A lot of the major features are free. You might need to foot the bill for some features, pro bono. :)

You have my email address as I have talked to you before this idea started.

Again, here is the one I used starting around 2005 or so, but not lately. Hopefully someone around may have more advice, but at least start here: http://www.gotomeeting.com/

I do request that you offer a system that is accessible with a phone line and not just VOIP. I have a slow Internet connection. You used to be able to install a program on your Windows PC and call in separately for the audio. The video screen could sometimes be slow to update, but since you are phoned in, the audio and important part would be clear and keep everyone connected.

I recommend an evening time in Central Standard Time, US.